He kōrero mai i a Peter Winder | A note from Peter Winder
Kia ora mai anō rā e tātou mā
This week, I want to highlight our first consultation, and talk to you about change and how we experience change as people.
The People, Culture and Wellbeing function is leading out our next set of consultations. The consultation will begin on 14 November for kaimahi within this function. The rest of the Network will be able to see and comment on the proposal via Your Voice on 16 November.
This is another milestone in the establishment of Te Pūkenga and signals change for kaimahi within this function. We know that change is constant in life, that it leads to growth and opportunities and without it we wouldn’t have innovation.
We also know that in reality, especially when change is outside of our control, we can cycle through periods of fear, apathy, resistance, curiosity, acceptance, excitement and comfort. Each of these phases has an important part to play in how we see, feel and respond to the changes around us. You might have heard of this referred to as a change curve and you might have heard different emotions assigned to different parts of the curve. In our engagement document we shared the change management system we use at Te Pūkenga (p.26 Tā tātou huarahi | Our pathway).
We know that change is not a linear process we move through. We will feel the impact of change in different ways and at different steps in the process.
As we move into the detailed design phase, this may become particularly obvious. As I’ve previously said, we need to be kind to ourselves and each other as we move through this and recognise that we all respond in different ways.
As you’ll see in the updates below, work has begun on a number of our tranches: People, Culture and Wellbeing, Digital, Finance and Marketing and Communications. There are also updates on the processes we’ll be using over the next year with the other tranches.
I encourage you to continue to kōrero with your leaders, stay up to date using trusted sources of information and keep an eye on our vision to help guide you through this process.
Whakairohia he toki, tāraia te anamata
Learning with purpose, creating our futures
Ngā mihi
Peter Winder
Acting Chief Executive
Ngā kōrero hou | Our updates
Ihopūmanawa video series
E rere te mānuka, hopukia
‘Arā tētahi whakatauki e kī ana – tūwhitia te hopo, mairangatia te angitu. Engari ahau i mua rā – ka hopo, ka rere atu! Ka oma atu au i ngā mea hou, rerekē, inā hoki he mea wehi tonu ki au!’
Kua tukua e mātou ēnei korero ki a koutou katoa i runga i te ngākau whakaiti mō tētahi Ihopūmanawa anō mōna i pōkaikaha ki pare atu i ngā wero nui i heipū mai ki a ia. Nei ngā kōrero mō tētahi wahine Māori mō Kohe Pene, nō Te Whānau-ā-Apanui.
Ko te kōreo mō Kohe, he korero hōnonu tonu story, mōna i oke ururoa ki ngā whakawai a te wara waipiro me tōna kaha anō ki uru mai te wairuatanga hei whakatina I tōna taiao hei orange pai mō tana pēpi, ahakoa ko te noho tawhiti i tōna whānau te mutunga iho. Ināianei kua noho wātea a Kohe i ngā waranga mō te 29 tau, ā, he rite tonu tana hāpai i ngā putanga huhua, tae atu ki te āwhina i ōna ake tuakana, taina kia puta ki te ora.
Ko te tūmanako hei mea whakatītina ēnei korero mō tōna māia me tōna kaha. I roto i ngā piki me ngā heke o te wā, he mea nui kia whai hoa tautoko hei pou whakawhirinaki mōu ake, me ētahi tikanga anō hei hāpai i tō ora. Mēnā ka oho ake ngā rongo ā-ngākau i ēnei kōrero mō Kohe, me kimi tautoko i te kaiāwhina kaimahi kei tō rohe, me kōrero rānei ki tō tīma Tāngata, Ahurea me te Hauora ki tētahi atu hei pou whakawhirinaki mōu.
Kia kaha, kia māia, kia manawanui ki ō koutou hīkoi, oranga!
Ko Kohe Pene me āna kōrero: Kohe Pene (YouTube)
Facing the challenge of change
‘There is a saying – face the fear and do it anyway. I used to be – face the fear and run! I would run from change because I was so fearful of it.’
We are humbled to share another inspiring Ihopūmanawa (talented person) and their kōrero on navigating challenge and change with you all this week. This time, we feature an inspirational wahine Māori, Kohe Pene (Te Whānau-ā-Apanui).
Kohe’s story is a deeply personal one, a struggle with alcohol and addiction and how she chose to build her wairuatanga and change her environment to create a better life for her pēpi, even if that meant having to distance herself from whānau for a time. Kohe is now 29-years clean and has supported so many more positive outcomes, including helping her own siblings find a path to recovery.
We hope her kōrero of courage and strength is an inspiration. Through challenge and change, it’s important to have a crew of people who you trust, along with some practices which support your wellbeing. If Kohe’s story is at all triggering, please seek support through your local employee assistance provider, your local People, Culture and Wellbeing team or someone else you trust.
Kia kaha, kia māia, kia manawanui ki ō koutou hikoi, oranga!
Watch Kohe Pene's video here: Kohe Pene (YouTube)
Organisational design and change update
This update includes:
- People, Culture and Wellbeing: consultation date confirmation
- Digital: design process
- Finance: design process
- Marketing and Communications: process to date
- Organisational design and change programme
- How proposed designs are reviewed prior to consultation
- Transition: ITP and WBL transition update including trading names
People, Culture and Wellbeing
The consultation date for this function will begin on Monday 14 November and end 5pm, Friday 2 December.
Kaimahi within the People, Culture and Wellbeing function will receive the consultation information on 14 November, two days prior to the wider Network gaining access on Your Voice Wednesday 16 November.
It’s important to acknowledge, prior to the consultation launch, that as experts in change, people and leadership People, Culture and Wellbeing (PCW) teams across the Network have been invaluable in supporting kaimahi through the process to date. It is because of this expertise that this business group will be leading out the consultations.
Keri-Anne Tane, Chief People Officer has led design hui with subject matter experts with strategic and operational experience from across the network and externally to build on the work undertaken earlier this year including the whakaaro shared through Tā tatou huarahi | Our pathway. Further hui with People and Culture leaders was held on 3 and 4 November to refine the design ahead of testing, governance approval and consultation on the proposal.
While whakaaro is always welcome, feedback from the PCW community will be given priority in this process as they may be directly impacted by the proposed changes.
Digital
Teresa Pollard, Chief Digital Officer has held design hui with experts from the Network with work based, in person and online provision represented. A further hui with CIO and IT Leaders was held on 3 November to further develop the proposed design as part of the testing process.
The draft design is now being tested to ensure it is financially sustainable, meets our technical needs and will ensure we can meet our Charter obligations.
At this point the proposed design will progress through Te Pūkenga governance approval processes before being released as a proposed design to kaimahi within the proposed Digital function.
Once the consultation date for Digital has been confirmed it will be shared with Network leaders and those kaimahi within the function, directly.
Finance
Representatives from the finance network met for a design hui 26-27 October to discuss options for a structure that will support the organisation to successfully deliver on financial objectives. Another hui was the held to discuss design options related to the property function.
The next phase for Finance will include testing the draft organisation design, and planning the approach to consultation. Currently the expectation is that the Finance consultation will be held early 2023.
Marketing and Communications
Tā tatou huarahi | Our pathway confirmed our executive structure. It laid out the journey ahead with broad brushstrokes including a change to the executive structure of the Marketing and Communications function.
Since then, Graham Bethune has been confirmed into the role of Director of Marketing. Graham was recruited through a contestable recruitment process in late 2019 for the permanent role of Director of Communications and Marketing. With the decision to separate communications and marketing in the new structure, it is appropriate for Graham to be confirmed as the permanent Director of Marketing.
The design process proper is not yet underway for this function. This means that regional reporting structures are yet to be drafted, consulted and confirmed.
The next step is for the design and transition mahi to be kicked off officially, we will update you on that process in the next edition of Ngā Taipitopito.
Organisational design and change programme
Acting Chief Executive, Peter Winder has directed the team established to progress Te Pūkenga operating model to focus on organisational design and change. To recognise this focus, we will be renaming the mahi and team – Organisational Design and Change.
The other elements of our operating model will be developed over our three horizons.
The Organisational Design and Change programme now sits within the Transition and Transformation Programme. The focus for the programme is to support the development and delivery of the design and transition approach for each Business Group, as outlined in Te hanganga kaiwhakahaere kua mana – confirmed executive structure.
The goal of the programme is to have all divisions transitioned into the new structure by the end of 2023. This work includes supporting leaders to develop detailed organisation designs or structures and planning how each group will move to the new structure.
The programme co-sponsors are Keri-Anne Tane, Chief People Officer, and Richard Forgan, Deputy Chief Executive Transition and Transformation. To support their leadership there will be regular reporting to Te Pūkenga Programme Management Office, with governance oversight from the Interim Programme Board.
How proposed designs are reviewed prior to consultation
The process to move from design to consultation is simple to allow for accountability and rigour. Once the design lead (in most cases this will be the Deputy Chief Executive) has completed the necessary steps the design moves through Te Pūkenga governance structures before being released for consultation. The key steps are laid out below
- Proposed designs are recommended by the relevant design lead and the Organisational Design and Change Programme’s co-sponsors Keri-Anne Tane, Chief People Officer, and Richard Forgan, Deputy Chief Executive Transition and Transformation.
- The Interim Programme Board receives the recommendation and reviews the proposed design. Once they are satisfied it meets our requirements they endorse the proposed design. Design requirements include, but are not limited to financial sustainability, meeting our technical needs and ensuring we meet our Charter obligations.
- The proposed design is then reviewed by Acting Chief Executive, Peter Winder and once he is satisfied the proposed design meets our requirements it is approved for consultation.
- Once approved, Te Pūkenga Council is informed prior to consultation launch.
This process doesn’t describe the communications and engagement steps planned and underway. We will share the details of that in a subsequent Ngā Taipitopito.
Transition
1 November marked the remaining ITPs transition into Te Pūkenga. Thank you to everyone who has played a part in the dissolution process as we couldn’t have done this without you.
WBL will we welcomed into our whānau 1 January 2023. While we expect that kaimahi will be enjoying much deserved time off on this day we also recognise that this is another milestone in the establishment of Te Pūkenga.
With all ITPs transitioned into Te Pūkenga the question of names comes up. The below table confirms the Trading Names and new titles of the Business Leads for each Business Division.
We’ll start to refer to Business Divisions and Division Leads from now on.
Importantly, these changes to do not change or affect the mahi to confirm ingoa Māori for Te Pūkenga.
ITP transition into Te Pūkenga complete
We celebrated a key milestone on 1 November, acknowledging the completion of the transition journey for Institutes of Technology and Polytechnics (ITPs) moving into Te Pūkenga.
Te Pūkenga Acting Chief Executive, Peter Winder says the transition signals one of the most significant changes for applied and vocational education in more than 25 years.
“What this successful transition does is bring the Network together to create a unified and cohesive vocational education sector.”
As of 1 November, all 16 ITPs have become business divisions of Te Pūkenga, a transition journey which took place over the past eight months.
Whakanuia (celebrations) have been held by ITPs, acknowledging the past, the history of ITPs, their connections with the community, as well as the future opportunities and potential of being a part of Te Pūkenga.
“Full transition of ITPs is a step towards giving learners more flexibility in what, where and how they learn.”
Peter added, “I want to thank all kaimahi now part of Te Pūkenga for the great work they do. Your mahi is important. Thank you also to leaders, and those who have held governance roles in those institutions over the years.”
Meanwhile, at the end of this year Te Pūkenga Work Based Learning subsidiary will transition fully into Te Pūkenga. This will be the final transition to bring all ITPs and Industry Training Organisations into a unified organisation.
“On-the-job, on-campus and online learning all have very important parts to play in delivering on our vision for Te Pūkenga."
By coming together, Te Pūkenga will use our size and scale to strengthen the quality and range of education delivery throughout Aotearoa New Zealand while retaining services that meet the specific regional needs of employers and communities.
Reminder to complete Aromātai Kaimahi
On 3 November, all kaimahi within our ITP business divisions received an email from AskYourTeam inviting you to complete Aromātai Kaimahi, our short employee survey focused on how change is progressing within Te Pūkenga. Kaimahi within Work Based Learning have already completed their survey.
Aromātai Kaimahi is open until 23 November and we want to hear from you.
This survey is an opportunity for you to let us know what’s working well and where we need to focus our improvements as we bring our network together.
We know there is much more to do, and our focus is guided by your contribution to this survey. Aromātai Kaimahi is confidential and anonymous, and we encourage everyone to be open and honest in their responses.
If you are experiencing issues with your survey, please contact support@askyourteam.com.
New online module launches today
We have created a series of online learning modules to assist you in understanding what it means to be kaimahi at Te Pūkenga.
This series builds on and replaces Nau mai, haere mai ki Te Pūkenga | Welcome to Te Pūkenga, the online learning module you received when your ITP or ITO transitioned into Te Pūkenga or our Work Based Learning subsidiary. For some of you, this was quite a while ago now.
The modules will include more in-depth information on some things that you may already be familiar with, and information that may be different as we continue our journey to transition into one organisation.
The first module launches today and you’ll find a new one in each edition of Ngā Taipitopito. Future topics will include: how we work (Te Pukenga governance), being a good public servant, policies, wellbeing and safety, ākonga at the centre, Te Pae Tawhiti, and change.
Module 1: Ko Te Pūkenga tātou | We are Te Pūkenga
Our first module is Ko Te Pūkenga tātou | We are Te Pūkenga.
Complete this module for an overview on what it means to be part of Te Pūkenga as we continue our journey to become one organisation. You’ll learn more about our values, the foundational documents that guide us every day, our leaders and our governance structure.
Complete the first module: Ko Te Pūkenga tātou | We are Te Pūkenga
Upcoming academic Te Turuturu - 30 November
Join our academic team on 30 November for updates on key projects.
On 30 November at 11am the Academic Delivery and Innovation (ADI) team will host the last Te Turuturu session for 2022.
Following the same format as previous Te Turuturu sessions with ADI, the session will include brief updates on key projects and an opportunity to ask questions.
On 30 November the team expect to cover updates on:
- Unification of programmes
- Whiria Te Ako
- Mix of Provision and Unification of Fees
- Unified Resource sharing
- Te Kawa Maiorooro - Academic Regulatory Framework.
Te Turuturu will provide project updates and look ahead to key upcoming activity.
Copy the link to Te Turuturu into your diary today.
Click here to join the meeting (Teams)
Have you entered Ko tātou tēnei | This is us?
Show us what you’re bringing to Te Pūkenga. ‘Like’ your favourite entries. Photo competition open until 30 November.