Next week marks the beginning of our next round of consultation as part of our Organisational Design and Change Programme.
Aptly named 'Tāraia te anamata | Creating our futures', this consultation is a significant milestone for Te Pūkenga as we strive to establish our new education and training organisation and give life to our operating model. These proposals will bring us closer to becoming a unified organisation committed to being agile, equitable, and responsive at regional and local levels, meeting the evolving needs of ākonga, employers and our communities across Aotearoa New Zealand.
During this consultation, we’ll share proposed organisational designs for the following groups:
- Kāhui Ako | Ako Delivery
- Kāhui Mātauranga me ngā Punaha Ako | Academic Centre and Learning Systems
- Kāhui Hua Tiriti | Tiriti Outcomes
- Kāhui Ākonga me te Ahumahi | Learner and Employer Experience and Attraction
- Kāhui a te Tumuaki | Office of the Chief Executive.
You will then be invited to share your feedback on these proposals.
Your input is vital to shaping our future, and we want to ensure we consider all aspects and perspectives. Although kaimahi from around the network have been involved in developing the designs, we know we won’t have everything right. Because of this, it’s important we hear from you during the consultation period. All submissions will be thoroughly considered before final decisions are made and shared in August.
Thank you for your unwavering commitment and exceptional work. Despite the challenges posed by major changes and heavy workloads, you’ve stayed focused on enhancing the learning experience for our ākonga, their whānau (family), and our communities throughout Aotearoa New Zealand. We recognise the extended period of ambiguity and uncertainty you’ve experienced and acknowledge that the proposed changes will add to that. We’re also conscious that this is a very busy period for many of you as we fast approach the end of the semester. However, I consider the upcoming consultation next week as a critical step in providing you with certainty. I also hope you take the time to review the proposed new roles and opportunities.
Navigating periods of change can be challenging, and we want to remind you that your local Employee Assistance Programme (EAP) is available to provide support. In this issue, we also outline other avenues of support and resources you can access.
Additionally, during the consultation period, Megan, Gus, Andrew, Ziena, and Paora will be available in person and online to hear from you and answer your questions. More information on this will come next week.
As the country's largest tertiary education and training provider, we are critical to addressing national skills shortages and supporting thriving regions and communities. Getting this right is essential, and your input into this process is vital.
We aspire to fulfil the profound and far-reaching objectives of our founding vision, integrating various forms of vocational education and training. Together, we can continue serving our ākonga, employers and Aotearoa New Zealand with excellence.
Ngā manaakitanga
Peter Winder
Tumuaki | Chief Executive
Consultation process and timeline
Te Pūkenga leaders will soon start speaking with kaimahi who are significantly affected by the consultation proposal. They will take a staged approach to these conversations, starting with senior leaders.
If a change is proposed to your role, you’ll receive a letter detailing the proposed impact. The change might be minor, like a change in team, or a might be a significant change, like a proposed disestablishment for your role.
Significantly affected kaimahi will be given some time to understand and process the information before our Executive Leadership Team (ELT) holds online hui for all kaimahi on Thursday 15 and Friday 16 June to introduce you to the proposed designs. More information on these hui is included below.
On Thursday, 15 June, you’ll also receive an email with information on how to access the consultation document and how to provide feedback. We will be using What Say You for your feedback throughout the consultation period. You’ll be able to use What Say You to ask any pātai (questions) you have or let us know if we need to correct the personal information in your letter. More information on What Say You is included below.
The consultation period will run for five weeks and will close at 5pm on Thursday, 20 July.
Once the consultation closes, all feedback will be considered. Final decisions will be shared in August.
Included below is a table summarising the information above:
|
Date |
Activity |
|
Now until 15 June |
Conversations held with significantly impacted kaimahi |
|
15 June |
ELT host online sessions to give an overview of the proposal |
|
15 June |
Consultation opens – you’ll be sent an email with information on how to access the consultation document and how to provide feedback |
|
5pm, 20 July |
Consultation closes |
|
Decisions are shared following analysis of feedback |
Stay updated throughout consultation by visiting Te Whare.
Join our Executive Leadership Team to hear an overview of the consultation proposal
You’re invited to join our Executive Leadership Team (ELT) at a hui to learn more about the proposed structure designs and how they connect as we become a single organisation.
Each hui is about 80 minutes long (extended from 60 minutes) and will cover the same information. ELT is repeating the session several times to ensure a range of options are available so as many people as possible can attend a session.
To register for the hui, select one or more times on the registration page and click ‘add to calendar’ from the email you will receive.
Each Deputy Chief Executive will also host group-specific sessions in the week of 19 June. These hui will go into more detail about each group’s proposal, including proposed teams and roles. Invitations to these hui will be sent next week.
How to access the consultation document and provide feedback
When consultation opens you’ll receive an email with information about how to access the consultation documentation and provide your feedback on the proposal.
We’ll be using a new platform called ‘What Say You’ for your feedback.
On What Say You you’ll be able to:
- easily navigate through sections of the consultation document
- ask questions and receive answers from the consultation team*
- provide feedback on the proposals.
*Please note, your feedback and the answers to your questions will only be viewable by you and kaimahi who may need to action your feedback. These kaimahi will be in our People, Culture and Wellbeing, consultation and Executive Leadership teams.
What Say You will also be where you can tell us if you think something is wrong. For example, you might think your position is in the wrong team, or your reporting line has been changed incorrectly. Alternatively, you’ll be able to email odcfeedback@tepukenga.ac.nz.
How to access What Say You
When consultation starts, you’ll get an email from ‘tepukenga@wsy.nz’ inviting you to register using your work email address.
Once registered you’ll be able to log in and view all the proposals.
Our Digital team is working to ensure that the email inviting you to register is ‘whitelisted’, which means it won’t be blocked or treated as spam.
What Say You is replacing Your Voice
If you’ve participated in previous consultations or engagements at Te Pūkenga you may have used Your Voice (yourvoice.tepukenga.ac.nz).
What Say You is replacing Your Voice for the upcoming consultation. You’ll find it more accessible, intuitive, and user-friendly.
If you’d like to access previous consultation and decision documents that were on Your Voice, you can now find these on Te Whare: What’s happened so far?
Finding support during times of change
Navigating periods of change can be challenging. It's important to remember that support is readily available.
Where to find support:
- Your leader: your local leaders will be supported to provide you with information, advice, and guidance on the consultation process.
- People, Culture and Wellbeing (PCW): Reach out to your local PCW team, who are dedicated to helping kaimahi navigate periods of change. They can provide you with personalised support and answer any questions.
- If you’re a union member, your union representatives will also be available to provide support. Unions will be attending our briefings, so they will be connecting with us during the consultation period.
- External providers: You can access your local Employee Assistance Programme (EAP) provider or Te Pūkenga National Office provider (www.vitae.co.nz or phone 0508 664 981). EAP can offer you support with a range of challenges including:
- stress and pressure – personal or work
- depression and anxiety
- workplace issues and changes
- bullying and harassment
- anger and conflict issues
- relationship and family matters
- grief and loss
- life transition and personal development
- health and wellbeing
- career planning
- budgeting and money management or coaching
- personal legal advice.
Resources:
- Taumauri: Our wellbeing platform Taumauri contains a wealth of information to support you with the challenges of change.
- Navigating change: This three-part module will help you identify your values and provide insight into why they matter, how they can help you navigate change and how to use them to strategically design your life.
- Here’s a selection of articles to help you navigate change, build resilience, and manage stress.
- Challenge of change: This collection of videos on Te Whare features Ihopūmanawa (talented and extraordinary people) sharing their stories of connection. Their stories remind us that we don’t journey through changes alone and can lean on others.
- Your career journey: This three-part video series encourages you to reflect on your personal values, your career and next steps.
- Fact sheets on Te Whare (under Resources):
- Building resilience
- Looking after yourself
- Integrating body and mind in everyday life.
Remember, you don't have to face this time alone. Please take advantage of the support available and reach out.